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Annual Meeting Committee Sponsor Outreach

Annual Meeting Committee Sponsor Outreach

Email Template

Cassandra will update this email template (and the linked webpages) regularly so you can copy/paste, add your own personality, and send it.

DRAFT Email Template

The Education and Annual Meeting Subcommittee of the Michigan Economic Developers Association (MEDA) is planning the Association's 2025 Annual Meeting. The conference will be held October 2025 in Grand Rapids.

The success of the Annual Meeting strongly depends on the backing of partner organizations like yours that support economic development work. MEDA - a 501(c)3 nonprofit - has levels of sponsorship designed to meet the needs of various organizations with several opportunities for recognition through printed marketing, website promotion, and most importantly, the opportunity to support vital training for Michigan’s economic development community.

I invite you to review the following web pages to learn more –

  • MEDA Annual Meeting – Overview of MEDA Annual Meeting audience, location, and more:
  • Tentative Agenda – Overview of topics, speakers, and activities that the Committee is exploring: www.medaweb.org/25amtentativeagenda
  • Sponsorship Packages and Benefits – Overview of packages, costs, and benefits: www.medaweb.org/25amsponsorpackages
  • Sponsors Already Committed – Overview of sponsors already committed: www.medaweb.org/25amsponsorspotlight
  • Commitment Form – Confirm your sponsorship, pay now, or request an invoice: www.medaweb.org/25amsponsorform

If you are interested in sponsoring, you can complete the commitment form or email me.

I look forward to hearing from you! Please contact me if you have any questions.

Sincerely,

Optional Add: I have copied MEDA's Director of Marketing, Communications, and Administration, Cassandra Jorae cjorae@medaweb.org, to help answer questions about MEDA, sponsorship, or the conference.

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Potential Sponsors

Use the list linked below to help generate ideas. The list has a mixture of past sponsors over several years as well as companies that we think would make great sponsors for MEDA.

NOTE: If you see a company that you would like to try and you have another contact person, reach out to your contact.

  • Potential Sponsor List

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How to Win a Free Registration

  • See the Excel Spreadsheet “AM Sponsorship 2022, 2023, 2024.”
  • If you confirm sponsors from outside of that list to the value of $1,000, you get a free registration.
  • OR, if you confirm a sponsor on that list and convince them to UPGRADE to the value of $1,000, you get a free registration.
    • For example, if you confirm a Friends of MEDA ($600) from 2020 to upgrade to a Silver ($1,600) or Gold Sponsor ($3,000), the value of the difference will qualify.

FAQ’s About Free Registration

  • Getting sponsorship from your own company does not qualify.
  • The free registration goes to the person who earns it and cannot be used for other staff.
  • Each Committee can only earn one free registration.
  • The free registration covers registration fees only, which include education, breakfasts, lunch, and receptions.
    • It does not cover hotel, events with additional fees such as tours, guest fees, or self-pay events such as meetups.

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Tips:

  • Start making your list of ideas now.
  • You can start asking for interest at any time.
  • Let me know who you plan to contact so I can update the report below for the entire Committee to check at any time.
  • Outreach needs to begin in March and April.
  • The average approval time for a sponsor is 2 weeks between the initial ask, follow-ups, needing approval on their end, and getting confirmation.
  • Most sponsors are confirmed via email.
  • I can provide any follow-ups. Feel free to copy me on emails to sponsors if you want me to follow up.

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2025 Current Sponsors

  1. none

CURRENT TOTAL: $0

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A name in parenthesis after a company name indicates who has committed to contacting the company. Cassandra will contact these companies first if the Committee does not express interest in reaching out to them.

 Regular Sponsors Very Likely to Sponsor

  1. none

ESTIMATE (BASED ON THEIR PAST CONTRIBUTION) $

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Past Sponsors that Have Expressed Interest

  1. Abonmarche
  2. Agracel
  3. Butzel Long

ESTIMATE (BASED ON THEIR PAST CONTRIBUTION) $

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Potential New Sponsors that Have Expressed Interest

  1. none

ESTIMATE (IF ALL GIVE FRIENDS) $

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Committee is Contacting

  1. none

ESTIMATE (IF ALL GIVE FRIENDS OR TYPICAL AMOUNT) $

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Speakers/Potential Sponsors

  1. none

ESTIMATE (IF ALL GIVE FRIENDS) $

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TOTAL ESTIMATE $

OTHER IDEAS FOR GETTING TO GOAL AMOUNT

Sponsored in Past/Would Like to Get Back (from 2022-2024 list)

  1. none

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Other Potentials

  1. none

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NOT LIKELY OR SAID NO ALREADY

Likely Location-Based (from 2022-2024 list)

Cassandra will try and follow up once, but not spend too much time. If someone else wants to try, you are welcome to.

  1. none

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Have Said No for This Year or Not Responding

  1. none

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